Feel Tips - Fast Exchange Word to PowerPoint by Using Styles

Because of a bit confusing, some Word users dislike using styles. But usually, styles come in handy and even the most basic users can benefit from them. For example, if you’re lucky enough to have presentation information in a Word document, you don’t need to start from scratch to build your presentation. You can just start with Word. By using Word styles, we can create a presentation either. This can save lots of time for all of you.

The key to successfully do this job is preparing the Word document before opening in in PowerPoint. Because PowerPoint only use text formatted with the default heading styles, here I recommend work with a copy of the document. Now, follow the instructions below to prepare the Word document.

1. Create a copy of the document.
2. Apply Heading 1 to slide titles.
3. Apply Heading 2 to bullet points.
4. Apply Heading 3 to text which you want included with each bullet point. It’s unnecessary to add bullets in Word because PowerPoint will do that for you.
5. Save the Word document and close it.

After finish preparing job, then open the Word document in PowerPoint. Based on the heading styles, PowerPoint will automatically create slides. Don’t worry if you won’t get it right at the first time.  Most adjustments will be obvious to you:

• PowerPoint created three slides based on two styles: TOC Heading (Contents) and Heading 1 (Galleries and Using Galleries). The formatted text is also the slides’ titles. If you want to keep the Contents slide, you might want to adjust its style to match the other two slides. Or, you might want to remove the heading style to exclude it from the presentation. If you want to include the table of contents text, apply the appropriate heading style.

• PowerPoint used the Heading 2 text under each Heading 1 text as bullet points for each slide. With a bit of preparation, those are correct as is.
• PowerPoint used the Heading 3 text to create a second bulleted layer. You might want to leave as is, or reformat in Word by including a hard return to reposition each specific bullet. In addition, you’d probably want to shorten each statement.

After shortening the text and adding hard returns to the Heading 3 text, PowerPoint will automatically create a slide from Word document. If it’s possible, work from a copy of the document, which can help you make the adjustments freely.

In addition, if there are graphic files, you need insert those separately because PowerPoint won’t import them from a Word document.

By using this Word tips, you can fast exchange Word to PowerPoint. For this time-save behavior, it’s worth learning some more about styles.